ERP Tutorial ERPSupply ChainTutorialDP Sound SystemsStep by Step

2026-07-05 📖 4 min read 👁 15 views

This post covers the Purchase Orders module in TechnoPKG ERP — tested live at technopkg.com/erp/purchase-orders. We create a PO, verify the auto-calculated due date, receive the goods, and confirm inventory is updated.

The Purchase Orders List

Navigate to ERP → Purchase Orders from the top navigation.

Live portal data (tested 2026-07-05):

• 85 POs · Total: $189,800
• + New PO button — top right

Grid columns:

Sample POs from the live list:

Step 1 — Create a New Purchase Order

Click + New PO. The form opens at erp/purchase-orders/new.

Form fields (tested live):

• Supplier \* — dropdown showing lead time and reliability inline: PrecisionParts Inc (Lead: 14 days, Reliability: 88%)
• Item \* — dropdown showing unit cost: $680 — HomeTheatre HT-700
• Quantity \* — numeric entry

Portal note shown: *"DP Sound Systems Inc — Due date auto-calculated from supplier lead time."*

Test PO entered:

Supplier:  PrecisionParts Inc (Lead: 14 days, Reliability: 88%) Item:      HomeTheatre HT-700  ($680) Quantity:  10

Click Create Purchase Order.

Step 2 — PO Created with Auto-Calculated Due Date

The PO list refreshes filtered to today's date showing the new order:

Verification: Order date (Jul 5) + Lead time (14 days) = Due date (Jul 19) ✅

Step 3 — Receive the Purchase Order

Click Receive on the PO. The receipt form opens at erp/receipts/new.

New PO Receipt form fields:

• Purchase Order \* — pre-selected: PO-2026-0705-0086 — PrecisionParts Inc ($6,800)
• PO Details shown: PrecisionParts Inc · Due: 2026-07-19 · Total: $6,800.00 · Items: HomeTheatre HT-700 (10 × $680)
• Qty Received \* — 10
• Qty Rejected (QC fail) — 0

Portal note: *"Qty Accepted = Received − Rejected. This amount will be added to inventory."*

Click Receive PO + Update Inventory.

Step 4 — Receipt Confirmed, Inventory Updated

PO Receipts list — full audit trail confirmed:

The receipt page subtitle confirms the rule: *"Receipt increases inventory. Rejected qty is not stocked."* — so QC-failed units are recorded but do not enter stock.

Supplier Visibility in the PO Form

The supplier dropdown in the New PO form shows key data inline:

PrecisionParts Inc (Lead: 14 days, Reliability: 88%)

This means before raising a PO you can immediately see:

• How long it will take to arrive
• How reliable this supplier is at hitting that date

An 88% reliability on a 14-day lead time means approximately 1 in 9 orders arrives late. Plan accordingly.

ERP Sidebar — Purchase Order Navigation

The ERP sidebar in the Purchase Orders area shows the full procurement workflow:

• Sales Orders
• Purchase Orders ← current
• Work Orders
• PO Receipts
• Shipments
• Inventory
• Planning
• S&OP Cycles
• Lead Times

Lead Times is a dedicated page for managing supplier lead time by item — the data the PO form uses for auto-calculation.

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*Post 2 of 5 — TechnoPKG ERP Tutorial Series. Tested live on technopkg.com, 2026-07-05.*

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